RECEPTIONIST/CLERICAL ASSISTANT WEST PALM BEACH OFFICE

FEDERAL PUBLIC DEFENDER

POSITION ANNOUNCEMENT

RECEPTIONIST/CLERICAL ASSISTANT

WEST PALM BEACH OFFICE

The Federal Public Defender for the Southern District of Florida is accepting applications for the full-time position of Receptionist/Clerical Assistant in our West Palm Beach office.  The Federal Public Defender, a branch of the United States Courts is an Equal Opportunity Employer and operates under the authority of the Criminal Justice Act (18 U.S.C. § 3006A) to provide defense services to indigent persons in federal criminal cases.

Requirements:  The successful applicant must be a high school graduate or equivalent and have at least one year of general experience, criminal work preferred; Bilingual [Spanish/English] preferred.  Some education may be substituted for experience.

Duties:  The Receptionist/Clerical Assistant provides a variety of front-desk and clerical support services to the staff and assists the Assistant Defender(s) in the following manner:   receives, screens, and refers or directs telephones calls; answers general inquiries and provides information according to available reference material; possesses basic knowledge of the legal process and legal terminology and knowledge of office practices and procedures; understands and exercises care regarding attorney/client privilege and confidentiality; greets and directs visitors; monitors interior office access; keeps track of staff arrivals, departures, destination and leave; records and distributes telephone or in-person messages to personnel who are unavailable; determines urgency of messages and seeks appropriate actions; determines exceptions to requests for no interruptions; furnishes information to clients, member of the general public, court personnel, and the bar regarding staff availability and/or court schedules; answers general inquiries; screens collect telephone calls from incarcerated defendants and the general public’s requests for assistance; directs calls appropriately; assists with word processing tasks and assignments; types memoranda, correspondence; reports and other documents; retrieves, formats and revises documents; assists in recording statistical data; operates the facsimile machine, copier and other shared office equipment; routes incoming facsimile transmissions; assists other staff members in use of machines; places overseas calls, arranges conference calls and fully utilizes communication features available through the office telecommunication system, GSA or other local telephone service provider; receives and routes incoming mail and deliveries; arranges for courier or express mail service; oversees outgoing mail; delivers court documents for filing; delivers documents to the U.S. Attorney and other court agencies, as appropriate; keeps track of supplies and requests orders to be placed; opens and closes cases and enters case-related information in Defender Data and performs all other duties as assigned.

Selection Criteria: Excellent proofreading and editing skills with a meticulous attention to detail, computer literacy with a working knowledge of Word, WordPerfect, accurate typing, filing skills, excellent organizational and written communication skills with demonstrated ability to communicate effectively with individuals and groups with varying experience and backgrounds, prior criminal communication and interpersonal skills, as well as a working knowledge of legal terminology and court procedures.  Bilingual; Spanish/English is preferred.

The selected candidate will be subject to a background check as a condition of employment.

Salary and Benefits: This is a full-time position and federal salary and benefits apply.  Starting salary for this position will be based on the Judiciary Salary Plan; Grade 4, Step 1 [$33,243.00].  Salary will be commensurate with experience and qualifications of the applicant.  This position is subject to mandatory Electronic Funds Transfer (direct deposit) participation of net pay.

How to Apply: No telephone calls please.  Qualified persons may apply by submitting a letter of interest outlining experience, resume and two work references [send in PDF format as one attachment] via email to:  [email protected]

Only applicants selected for an interview will be contacted.  Hiring for this position is subject to the availability of funds in the final appropriation.  Applications will be accepted until November 31, 2020.  All responses will remain confidential.

The Federal Public Defender is an Equal-Opportunity Employer

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2020-10-15T16:46:57+00:00octubre 15th, 2020|
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