Legal Assistant – Miami -SD/FL

FEDERAL PUBLIC DEFENDER

POSITION ANNOUNCEMENT

LEGAL ASSISTANT

MIAMI OFFICE

The Federal Public Defender for the Southern District of Florida is accepting applications for the full-time position of Legal Assistant in our Miami office.  The Federal Public Defender, a branch of the United States Courts, an Equal Opportunity Employer, operates under the authority of the Criminal Justice Act, 18 U.S.C. § 3006A, to provide defense services to indigent persons in federal criminal cases and related matters in the federal courts.

Requirements:  The successful applicant must be a high school graduate or equivalent and have at least two years’ general secretarial experience or three years’ of specialized experience, legal experience/criminal work experience necessary; appellate experience a plus!  Some education may be substituted for experience. Candidates should possess strong analytical and organizational skills, proficiency in word processing, knowledge of criminal legal terminology; excellent communication skills and a professional demeanor with a demonstrated work history of dependability and responsibility.

Duties:  The Legal Assistant provides legal secretarial and clerical support services for the staff and assists the Assistant Defender(s) in the following manner:  Performs the functions of a legal assistant to the Assistant Defender(s) utilizing advanced knowledge of legal terminology, word and information processing software; understands district and circuit court rules and protocols; edits and proofreads initial drafts, transcribes dictation, performs cite checking and assembles copies with attachments for filing and mailing; receives, screens, and refers telephone and in-person callers; answers general inquiries based on knowledge of the defender organization’s activities and program operations and obtains information from others as requested by the Assistant Defender(s); screens incoming mail and handles some routine matters as authorized; processes incoming mail, entering key information in a computer database; routes mail to appropriate destinations; reviews outgoing mail for accuracy; maintains correspondence control records; prepares correspondence by either drafting from general instructions or typing in prescribed format; prepares memoranda for signature by the Assistant Defender(s); maintains calendars for the Assistant Defender(s), setting appointments as authorized; arranges meetings and conferences, informing participants of date, time and location of meeting; manages business travel for the Assistant Defender(s); reminds the Assistant Defender(s) of appointments and commitments; organizes case files for Assistant Defender(s) and is responsible for other case management functions as assigned, which may include: opening and closing files, keeping records related to in-court time expended on each case, recording future court appearances on the office master calendar and the personal calendars of Assistant Defender(s), and notifying clients of the dates and times of court appearances and appointments with the Assistant Defender(s) and defense experts; receives and routes incoming mail and deliveries; arranges for courier or express mail services; oversees outgoing mail and performs other duties as assigned.

 

Selection Criteria: Applicants must be U.S. citizens or eligible to work in the Untied States.  Excellent proofreading and editing skills with a meticulous attention to detail, computer literacy with a working knowledge of Word, WordPerfect, fast and accurate typing, filing skills, excellent organizational and written communication skills with demonstrated ability to communicate effectively with individuals and groups with varying experience and backgrounds, prior criminal communication and interpersonal skills, as well as a working knowledge of legal terminology and court procedures.  Appellate experience a plus.  Prolonged periods of sitting at a desk are necessary and must be able to occasionally lift up to 25 pounds.  Spanish is not necessary but preferred.

The selected candidate will be subject to a background check as a condition of employment.

Salary and Benefits: This is a full-time position, and federal salary and benefits apply.  Salary commensurate with experience and qualifications of the applicant and will be based on the Judiciary Salary Plan; Grade 8 through Grade 9.  This position is subject to mandatory Electronic Funds Transfer (direct deposit) participation of net pay.

How to Apply: No telephone calls please.  Qualified persons may apply by submitting a letter of interest outlining experience, resume and two work references [send in ONE PDF attachment] to:

Raisa Gonzalez

Human Resources Specialist

Federal Public Defender’s Office

150 West Flagler Street, Suite 1500

Miami, Florida 33130

Or via e-mail to:

[email protected]

Only applicants selected for an interview with be contacted. Hiring for this position is subject to the availability of funds in the final appropriation.  Applications will be accepted until position is filled.  All responses will remain confidential.

The Federal Public Defender is an Equal-Opportunity Employer.

All applicants, regardless of race, ethnicity, national origin,

gender identity, sexual orientation, religion, disability,

or age, are encouraged to apply.

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2022-09-01T21:04:42+00:00September 1st, 2022|
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