FEDERAL PUBLIC DEFENDER
The Federal Public Defender for the Southern District of Florida is accepting applications for the full-time position of Administrative Officer in the Miami Office. The Federal Public Defender, a branch of the United States Courts, is an Equal Opportunity Employer and operates under the authority of the Criminal Justice Act (18 U.S.C. § 3006A) to provide defense services to indigent persons in federal criminal cases.
Requirements: The successful applicant must have a college degree in management, finance, business or public administration, or the equivalent is required. Applicants should be proficient in financial accounting and bookkeeping software (JIFMS preferred), statistical and case management software, Human Resources Information Systems, Microsoft Word, PowerPoint, and Excel. Federal Judiciary financial experience a plus. Applicants must be United States Citizen or eligible to work in the United States.
Duties/Job Description: The Administrative Officer is a one-of-a-kind position within the office and will assist the Defender with all aspects of office administration and management. General areas of direct or supervisory responsibility include: management and administrative analysis; financial management; space and facilities management; equipment, telecommunications and office automation management; and property, records and procurement management. Purchasing, procurement, and property management are duties of the Administrative Officer and they will ensure compliance with federal and local procurement practices and procedures; will maintain all purchasing records and reports and will oversee compliance with audit and assessment requirements. The Administrative Officer will be the principal advisor to the Defender on all aspects of office administration and management and will manage the financial operations of the office under the general policy guidelines of DSO and the Administrative Office of the United States Courts. Internal controls and proper segregation of duties for financial, procurement and property management will be responsibilities of the Administrative Officer.
Qualifications and Experience: The Administrative Officer must have a minimum of six years of total experience with at least three of those years of specialized experience demonstrating: a comprehensive knowledge of administrative management, financial and audit principles, practices, methods and techniques; the ability to identify, analyze, evaluate, interpret and become proficient in pertinent facts, regulations, policies and precedents applicable at local and national levels; the use of skill and judgment in the analysis of management issues advising the Federal Public Defender regarding same. A comprehensive knowledge of and ability to develop and implement fiscal processes, including budget preparation and management, internal controls and auditing, office automation, property management, telecommunications, procurement, personnel management, and operations in a legal environment; experience as an administrative manager performing progressively responsible duties; ability to supervise other administrative employees; advanced analytical, writing, communications and organizational skills; an ability to work in a professional and diplomatic manner with with others, both within and outside the office, part of a team; and a commitment to the indigent defense legal work performed by the office. The Administrative Officer will spend most of their time in an office environment. The individual must be able to lift and/or move up to 25 pounds occasionally. Frequent travel to branch offices will be required and must possess a valid and current driver’s license. Minimal telework is allowed.
Selection Criteria: This position requires excellent proofreading and editing skills with meticulous attention to detail; computer literacy; with knowledge of MS Word, Excel and financial accounting system; accurate typing and filing skills; excellent organizational and writing abilities; and a demonstrated ability to communicate with individuals and groups of varying backgrounds. Prior experience in an office environment mandatory. A test on Excel formulas, writing skills, etc., will be given at time of interview.
The selected candidate will be subject to a background check as a condition of employment.
This is a high-sensitive financial position within the Judiciary and requires a full background investigation.
Salary and Benefits: This is a full-time position and federal salary and benefits apply. The salary for this position will be based on experience and qualifications and the Judiciary Salary Plan range from Grade 11, Step 1, $70,545 to Grade 15, Step 1, $139,758. This position is subject to mandatory Electronic Funds Transfer (direct deposit) participation of net pay.
How to Apply: No telephone calls please. Qualified persons may apply by submitting a letter of interest, a resume outlining experience, and two references in ONE PDF format to:
Raisa Gonzalez via e-mail @: [email protected]