FEDERAL PUBLIC DEFENDER
APPELLATE LEGAL SECRETARY
The Federal Public Defender for the Southern District of Florida is accepting applications for the full-time position of Appellate Legal Secretary in our Miami office. The Federal Public Defender, a branch of the United States Courts is an Equal Opportunity Employer and operates under the authority of the Criminal Justice Act (18 U.S.C. § 3006A) to provide defense services to indigent persons in federal criminal cases.
Requirements: The successful applicant must be a high school graduate or equivalent and have at least two years’ general experience (may be substituted for 4 years of specialized experience); must have appellate criminal work experience.
Duties: The Appellate Secretary performs tasks such as the following: Performs the functions of a legal secretary to the Assistant Defender(s) utilizing advanced knowledge of legal terminology, word and information processing software. Knowledge of appellate rules and filing requirements (preparation of notices, motions, petitions and briefs). Understands district and circuit court rules and protocols. Edits and proofreads initial drafts, transcribes dictation, performs cite checking and assembles copies with attachments for filing and mailing. Receives, screens, and refers telephone and in-person callers. Answers general inquiries based on knowledge of the defender organization’s activities and program operations and obtains information from others as requested by the Assistant Defender(s). Maintains correspondence control records. Prepares correspondence by either drafting from general instructions or typing in prescribed format. Prepares memoranda for signature by the Assistant Defender(s). Maintains calendars for the Assistant Defender(s), setting appointments as authorized. Arranges meetings and conferences, informing participants of date, time and location of meeting. Manages business travel for the Assistant Defender(s). Reminds the Assistant Defender(s) of appointments and commitments. Organizes case files for Assistant Defender(s) and is responsible for other case management functions as assigned, which may include: opening and closing files, keeping records related to in-court time expended on each case, recording future court appearances on the office master calendar and the personal calendars of Assistant Defender(s), and notifying clients of the dates and times of court appearances and appointments with the Assistant Defender(s) and defense experts. Receives and routes incoming mail and deliveries. Arranges for courier or express mail services. Oversees outgoing mail. Performs other duties as assigned.
Selection Criteria: Excellent proofreading and editing skills with a meticulous attention to detail, computer literacy with a working knowledge of Word, WordPerfect, accurate typing, filing skills, excellent organizational and written communication skills with demonstrated ability to communicate effectively with individuals and groups with varying experience and backgrounds, prior criminal communication and interpersonal skills, as well as a working knowledge of legal terminology and court procedures. Appellate criminal experience necessary.
The selected candidate will be subject to a background check as a condition of employment.
Salary and Benefits: This is a full-time position and federal salary and benefits apply. Salary will be commensurate with experience and qualifications of the applicant. This position is subject to mandatory Electronic Funds Transfer (direct deposit) participation of net pay.
How to Apply: No telephone calls please. Qualified persons may apply by submitting a letter of interest outlining experience, resume and two work references [send in PDF format as one attachment] to:
Human Resources Specialist
Federal Public Defender’s Office
150 West Flagler Street, Suite 1500
Miami, Florida 33130
Or via e-mail to:
Only applicants selected for an interview will be contacted. Hiring for this position is subject to the availability of funds in the final appropriation. Applications will be accepted until the position has been filled. All responses will remain confidential.
The Federal Public Defender is an Equal-Opportunity Employer